Portland News

7 Time Management Tips for Entrepreneurs

Time is gold if your business is just getting back from scratch. If you can master the art of time management techniques, it would be easy for you to take control of your time, making your working ho productive, efficient, and less hassle. The following time management tips will help you to get your work done for you to have ample time to take a break from work. 

1. Set Priorities

Stephen Covey—author of the classic The 7 Habits of Highly Effective which advice to evaluate your priorities, placing each task into one of the following buckets:

Important and urgent: You should accomplish it right away and don’t jump to the tasks that do not require a small amount of time and urgency. 

Important but not urgent: These are tasks that may appear important but can be postponed or to be done later. 

Urgent but not important: Tasks that do not require urgent actions or can be done after you can accomplish your main tasks. 

Not urgent and not important: Low-priority stuff and can be done if you have ample time. 

2. Be Goal-Centered

Identifying and setting your goals can be crucial at first. You need to define those goals in terms if they are clear, specific, and attainable. Focus on how “to grow your business,” to avoid confusion and overhyped of your goals. 

Your business goals should be “Smart, Measurable, Attainable, Relevant, and Time-bound,” SMART goals will help you to do the step-by-step process of goal making.

If you can achieve your SMART goals, it would be easy for you to make your plans possible and attainable. Consistency is also important for you to be goal-centered to make everything smooth and feasible.

3. Learn to Say NO

You have every right to say no to requests or demands if you can see that is unnecessary and too much time to invest. The same goes for any projects or activities that have no direction for your business. Be prepared to accept criticisms upon rejecting an activity and move on to the most productive task. 

4. Eliminate distractions

Start paying attention to the number of times someone interrupts you when you’re in the midst of an important task. Track self-induced interruptions, too, particularly those of the social media variety. Your smartphone is extremely useful, but it’s also highly addictive and among the most insidious time-wasters known to man.

It may take a massive exercise in will power, but shut the door and turn off your phone to maximize your time. Instead of being “always-on,” plan a break in the day to catch up on email, make phone calls, talk with staff, etc.

5. Plan ahead

Jumping from one task to another will give you a headache. Planning ahead of time will give you more focus to accomplish a certain task and it would save you from wasting time jumping from one thing to the next.  Be a smart and hard worker but it depends on the working personality.

Before going to sleep, take 15 minutes to clear your mind and plan the next day’s most pressing works. Having a detailed plan first thing in the morning will improve your efficacy and productivity upon doing the task. 

6. Delegate your Team

Do not underestimate the power of delegation, If you are lucky enough to have the dedicated employees, empathetic delegation and understanding is the key. Running a successful small business depends on the positive outlook of the owner and keep abreast of what lies ahead in the future of business and the people behind. Instruct your team and be concise in giving orders. Help them the best way you can. 

7. Track your time

Tracking your time in completing a certain task is important. If you can see the pace of your movements and sense of urgency, your task will be done smoothly.  With a simple timesheet tracker, you can quickly and easily clock in the different operations in your business every day. 

There are many mobile time tracking app or track time directly from your desktop or mobile phones. Then assess on which task takes you so much time — and where it’s being wasted. On the other hand, it will give you clarity on which task needs extra time to accomplish. 

Opinions expressed by Portland News contributors are their own.